Who has the Minutes? In Florida, Condos have to Create and Keep them Permanently under the 2018 Law Change

Team OoftheB Uncategorized, upshot Leave a Comment

Florida condo boards must create minutes of all board and unit owner meetings and keep them permanently.  Until the new law change this year, the Florida condo law just required maintenance of minutes for at least 7 years.  That said, maintaining minutes may be easy, but creating them has never been an easy task for board members or whomever is charged with taking, editing and approving them. Someone has to take notes about what is decided at the meeting.  Turn those notes into formal minutes.  Circulate the draft minutes for board review or at least present proposed minutes to the …

Using Personal Email for Community Association Business is an Awful Idea Says Lawyers

Team OoftheB Uncategorized Leave a Comment

Read what attorneys are saying here.  In sum, “To prevent the release of delicate information through electronic discovery, boards and their managing agents should establish a separate email account that is dedicated exclusively to co-op or condo business.” With an Office of the Board, this is not an issue.  Each Office of the Board instantly has its own business class email system which is board centric.  When members come on board they are provided with a board-centric email account and when they leave, their emails are maintained inside the Office of the Board.  Finally boards can immediately mitigate the risks …