Read what attorneys are saying here. In sum, “To prevent the release of delicate information through electronic discovery, boards and their managing agents should establish a separate email account that is dedicated exclusively to co-op or condo business.”
With an Office of the Board, this is not an issue. Each Office of the Board instantly has its own business class email system which is board centric. When members come on board they are provided with a board-centric email account and when they leave, their emails are maintained inside the Office of the Board. Finally boards can immediately mitigate the risks of email and effectuate an email retention policy. Rather than emails being in multiple different email accounts in many different places, your entity’s emails are inside one place – Office of the Board.